Office of University Budget and Financial Planning
Policies and Procedures
Policy 5.5 – Auxiliary Enterprises Service/Recharge Centers Guidelines
Our Mission
The mission statement of the Budget Office is to assist the President and the President's Executive Committee in developing a strategic financial management plan to enable Florida Atlantic University to meet State of Florida and University goals. This is accomplished by coordinating the distribution of appropriated funds to areas. This distribution is based on State guidelines, and priorities set by the University. These are met within the extent of funding available. This office monitors and forecasts in order to address the timely meeting of the University's goals and objectives on a fiscal basis.
Read more about our budget overview...
Contact Us
Milena Alban
Director of University Budgets
Phone: (561) 297-2804
E-mail : malban@fau.edu
Imelda Lacno
Budget Manager
Contact via Microsoft Teams
Email: ilacno@fau.edu
Beatriz Araujo
Budget Analyst
Contact via Microsoft Teams
E-mail : baraujoferre2023@fau.edu
Nitch F J Estimable
Budget Analyst
Contact via Microsoft Teams
E-mail : nestimable2017@fau.edu
Matt Eisner
Associate Director of Financial Strategy and Analytics
Contact via Microsoft Teams
E-mail : meisner2@fau.edu
Florida Atlantic University
Budget Calendar Fiscal Year 2025-2026
|
Budget Calendar |
Target Start Date |
|---|---|
July |
|
| Independence Day – FAU Offices Closed | 07/04/2025 |
| Last day for FY25 Budget Amendments. | 07/16/2025 |
| Budget Office to open Adaptive Fixed Captial Outlay sheet for departments to complete. | 07/21/2025 – 07/25/2025 |
| Budget Office to process Casualty premium invoice FY2025-26 that will be delivered to the Research Management group department. | 07/25/2025 |
August |
|
| Budget Office to open Adaptive FY25 CF True-Up and FY26 CF Spending Plan sheets for departments to complete. | 08/04/2025 |
| Budget Office to start preparing FY25 End of Year Board of Trustees Presentation. | 08/04/2025 |
| Departments to submit FY25 CF True-Up and FY26 CF Spending Plan to Budget Office. | 08/18/2025 |
| State Salary Category Detail File Submission. | 08/15/2025 |
| State Operating Budget File Submission. | 08/15/2025 |
| Budget Office to send Auxiliary Year-End File for Explanations. | 08/29/2025 |
September |
|
Labor Day - FAU Office Closed |
09/01/2025 |
| Budget Office to roll FY25 available balances for Tech Fee projects to FY26. |
09/02/2025 |
| Budget Office to FY26 Carryforward Spending Plan for BOT for Approval. (Present to ELT) | 09/02/2025 |
| BOT Retreat. | 09/18/2025 - 09/19/2025 |
| Deadline for departments to return Auxiliary Year-End Explanations. | 09/26/2025 |
October |
|
| Budget Office to submit FY25 End of Year Board of Trustees Presentation. | 10/01/2025 |
| Budget Office to submit FY25 Q1 Board of Trustees Presentation. | 10/01/2025 |
| Budget Office to send Q1 Auxiliary review file to departments. | 10/10/2025 |
| Adaptive is being prepared for FY27, with the integeation setup completed by the Budget Office. | 10/31/2025 |
November |
|
| Budget Office to begin updating training materials. | 11/03/2025 |
| Veterans Day - FAU Offices Closed | 11/11/2025 |
| Budget Office to send E&G budget targets to VP areas. | 11/12/2025 |
| Send Business Managers the Adaptive user list to review role access. | 11/12/2025 |
| Departments to submit Q1 Auxiliary review file. | 11/12/2025 |
| Budget Office to submit Risk Management Survey to the state. | 11/12/2025 |
| Send Business Managers positions to verify costing allocations. | 11/17/2025 |
| Thanksgiving Day & Day after Thanksgiving Day – FAU Offices Closed | 11/27/2025 & 11/28/2025 |
| Budget Office to complete Adaptive updates and validation. | 12/01/2025 |
December |
|
| State University Employee/OPS File Submission. | 12/05/2025 |
| ELT Kick Off Meeting for Budget Process FY26. | 12/01/2025 |
| ELT to review Preliminary Performance Funding Distribution for FY26. | 12/01/2025 |
| Deadline for Business Managers to submit Adaptive Insights role access. | 12/05/2025 |
| Budget Office to complete updates to training materials/job aids. | 12/12/2025 |
| Budget Office to send out Adaptive training for new employees and lab schedules for FY27 budget construction. | 12/12/2025 |
| Deadline for VP areas to submit E&G budget target realignment requests. | 12/12/2025 |
| Technology Fee Meeting with OIT. | TBD |
| Winter Break Schedule – FAU Offices Closed | 12/24/2025 - 12/31/2025 |
January |
|
| New Year’s Day – FAU Offices Closed | 01/01/2026 & 01/02/2026 |
| Budget Office to submit FY24 Q2 Board of Trustees Presentation. | 01/05/2026 |
| Deadline for Business Managers to review positions costing allocations. | 01/05/2026 |
| Budget Office to submit Q2 Auxiliary review. | 01/05/2026 |
| Budget Office to present to ELT E&G Targets. | 01/05/2026 |
| State Category File Submission. | 01/09/2026 |
| ELT to review salary program, fringe rate, Auxiliary overhead rate, E&G targets, Strategic Initiatives project submitted. | 01/05/2026 - 01/09/2026 |
| Budget Office to train FAU Community on the use of Adaptive. (new users only) | 01/05/2026 – 01/09/2026 |
| Budget Office to update actual data, position data, OH rates, fringe rates and E&G targets in Adaptive for FY27. | 01/05/2026 |
| Adaptive Budgeting Program opens to all units for FY2026-27 budget input. | 01/12/2026 |
| Budget Office and CFO meet with VP Areas to go over the new FY Budget. | 01/12/2023 - 01/30/2026 |
| Martin Luther King Day – FAU Offices Closed | 01/20/2026 |
| Budget Office to hold Adaptive User Help Labs. | 01/26/2026 – 01/30/2026 |
February |
|
| Departments to submit Q2 Auxiliary review file. | 02/13/2026 |
| Deadline for All units of Academic Affairs to submit Budgets for Provost Office to review. | 02/20/2026 |
| Deadline for All VP Areas to submit Budgets. | 02/27/2026 |
March |
|
| Budget Office to review Budget Submissions in Adaptive. | 03/02/2026 – 03/23/2026 |
| Budget Office starts Construction of BOT Materials. | 03/24/2026 - 03/31/2026 |
| Budget Office to load new Technology Fee Projects if needed. | 03/31/2026 |
April |
|
| Budget Office to submit FY25 Q3 Board of Trustees Presentation. | 04/01/2026 |
| State University Employee/OPS File Submission. | 04/10/2026 |
| Budget Office to submit Q3 Auxiliary review. | 04/10/2026 |
|
|
|
May |
|
| Departments to submit Q3 Auxiliary review file. | 05/13/2026 |
| Memorial Day - FAU Offices Closed | 05/25/2026 |
| Budget Office to present FY Budget 2026 -27 to ELT. | 05/29/2026 |
June |
|
| Budget for FY2025-26 presented at Board of Trustees Meeting. | 06/19/2026 |
| State Category Detail File Submission. | 06/12/2026 |
| Budget Office Test and Upload FY27 Operating Budget to Workday. | 06/22/2026 – 06/26/2026 |
| Note – All dates are not confirmed, and some represent approximate schedules at this time. | |
Annual Budget Presentations
Operating Budget Presentations
- 2025-26 Operating Budget Presentation to the FAU BOT, June 27, 2025
- 2024-25 Operating Budget Presentation to the FAU BOT, June 4, 2024
- 2023-24 Operating Budget Presentation to the FAU BOT, June 19, 2023
- 2022-23 Operating Budget Presentation to the FAU BOT, June 6, 2022
- 2021-22 Operating Budget Presentation to the FAU BOT, June 8, 2021
- 2020-21 Operating Budget Presentation to the FAU BOT, June 2, 2020
- 2019-20 Operating Budget Presentation to the FAU BOT, June 4, 2019
- 2018-19 Operating Budget Presentation to the FAU BOT, May 15, 2018
- 2017-18 Operating Budget Presentation to the FAU BOT, July 1, 2017
- 2014-15 Operating Budget Presentation to the FAU BOT, June 5, 2014
Carryforward Spending Plan Presentations
- FY2026 Carryforward Spending Plan
- FY2025 Carryforward Spending Plan
- FY2024 Carryforward Spending Plan
- FY2023 Carryforward Spending Plan
Financial Presentations
- 2018-19 Mid-Year Report - March 26, 2019
- 2017-18 Year End Report - November 13, 2018
- 2017-18 Mid-Year Report - February 20, 2018
- 2016-17 Year End Report - November 14, 2017
- 2016-17 Mid-Year Report - March 14, 2017
- 2015-16 Year End Report - November 16, 2016
- 2015-16 Mid-Year Report - March 15, 2016
- 2014-15 Year End Report - October 20, 2015
- 2014-15 Mid-Year Report - February 24, 2015
Budget Construction
- 2019-20 Budget Construction Timeline
- 2018-19 Budget Construction Timeline
- 2017-18 Budget Construction Timeline
- 2016-17 Budget Construction Timeline
- 2015-16 Budget Construction Timeline
- 2014-15 Budget Construction Timeline
- 2013-14 Budget Construction Timeline
- 2012-13 Budget Construction Timeline
- 2011-12 Budget Construction Timeline
- 2010-11 Budget Construction Timeline
- 2009-10 Budget Construction Timeline
Files updated January 2019
Operating Budgets
- 2025-26 Operating Budget
- 2024-25 Operating Budget
- 2023-24 Operating Budget
- 2022-23 Operating Budget
- 2021-22 Operating Budget
- 2020-21 Operating Budget
- 2019-20 Operating Budget
- 2018-19 Operating Budget
- 2017-18 Operating Budget
- 2015-16 Operating Budget
- 2014-15 Operating Budget
- 2013-14 Operating Budget
- 2012-13 Operating Budget