The New Student Organization Formation Process

The first step in the new student organization formation process is to complete and submit a  Statement of Intent to Organize form. Once this form is approved, your new organization is classified as an "Interest Group." At that point, you will be given instructions on the remainder of the formation process. You have SIX weeks to advertise and hold meetings to recruit members.

Once the Statement of Intent to Organize is submitted, you will need to submit the following documentation for approval to involvement@fau.edu:

1. Constitution : Constitution Guidelines and Constitution Checklist can be found by visiting fau.edu/getinvolved and scrolling to the bottom right-hand side, under Campus Links.
2. Roster of ten (10) members: (Must be current, FAU students.)
3. Logo (You can click this link to learn more about the Student Organization Logo Policy), this part is optional. Student organizations do not have to have a logo if they do not wish.
In addition to the above, new organizations must also complete:
4. Completion of online training modules (administered in Canvas)
5. Attendance at the Anti- Hazing Prevention Summit Student organizations are required to have 2 officers in attendance at the annual Hazing Prevention Summit and can only
represent one organization. Additionally, attendees can access the registration form in

Owl Central under campus links.

1. Completion of fiscal training , this is arranged with each campus' respective Student Government Treasurer. Fiscal training registration is located in Owl Central under the campus links.
2. Completion of the Advisor Roles and Expectations Form (advisor must create an Owl Central profile to complete this form)
3. Attendance of two (2) officers at a Leadership Conference (iLead in the Fall, WeLead in the Spring.) For more information on the conferences, please contact the Weppner Center for LEAD and Service-Learning. Registration for the Leadership Conference can be found in Owl Central under the campus links.

Special Information for Sports Clubs:

If you are looking to start a sport club, defined as an organization that will compete against other college’s club or local clubs, you will not be eligible to apply to the Sports Club Council for admission until after one year of existence. If you are looking to start a new social Greek organization, you will need the approval of Fraternity & Sorority Life.

Student organizations at Florida Atlantic University are all student run. They survive and grow because of student interest. You can make a difference at Florida Atlantic University! Good luck on your journey of creating a new student organization! If you have any questions about the process or need assistance, please contact involvement@fau.edu or give us a call at 561-297-3735.

 

Congratulations on starting your new student organization! Student Involvement is here to help you through the process to start and register your new student organization. Although it may seem like a lot of work, it really isn’t that hard, and you can have the satisfaction of having started something new at Florida Atlantic University.

The first step in the new student organization formation process is to complete and submit a Statement of Intent to Organize form (also available in the Club House, Student Union room 227). This form gives you SIX weeks to advertise and hold meetings to recruit members. Once you have all the proper signatures, you must submit the form to the Graduate Assistant for Student Involvement, located in the Club House, Student Union room 227, to continue the new student organization formation process. When you turn in your Statement of Intent to Organize, you will be given instructions on the remainder of the formation process.

Other steps in the new student organization formation process include holding interest meetings, getting a roster of registered FAU students, obtaining a full-time AMP or SP faculty or staff advisor, writing a constitution, and getting approval from Student Involvement. If you are looking to start a sport club, defined as an organization that will compete against other college’s club or local clubs, you will need the approval of Campus Recreation to form and then you will need to apply to the Sports Club Council for admission after one year of existence. If you are looking to start a new social Greek organization, you will also need the approval of Fraternity & Sorority Life. Lastly, all Multicultural and Spiritual interest groups need the approval of Diversity and Multicultural Affairs.

Student organizations at Florida Atlantic University are all student run. They survive and grow because of student interest. You can make a difference at Florida Atlantic University!

Good luck on your journey of creating a new student organization! If you have any questions about the process or need assistance, please contact studentorgs@fau.edu.

REGISTERED STUDENT ORGANIZATIONS

What is a Registered Student Organization?

A Registered Student Organization (RSO) is an organization that has been officially recognized by Florida Atlantic University. All RSOs are listed in OwlCentral, FAU's student organization database, where they can manage their organization profile and submit event registration requests. RSOs are afforded privileges and resources at FAU and, in exchange, are required to adhere to and fulfill the following requirements as conditions of recognition.

*Registration does not imply endorsement, approval, or recommendation by the University.

New Student Organization Formation Process

Below is the process for students looking to form a new student organization at FAU:

1. Complete the Statement of Intent to Organize
2. Within the Statement of Intent to Organize, you must complete the following:
   • Submission of Constitution
   • Roster of ten (10) members
   • Logo (optional)
   • Contact Information of Advisor: must be a full-time faculty or staff-member at FAU
3. Once the above steps are completed, you will be given "Interest Group" status in order to complete the following additional steps:
   • Completion of Online Student Organization Training (facilitated in Blackboard)
   • Attendance at the Hazing Prevention Summit
   • Completion of Fiscal Training
   • Completion of Roles and Expectations Form  BY THE ADVISOR
   • Attendance of two (2) student officers at the Annual iLEAD Leadership Conference (Fall Only)
4. Upon completion of all steps in Part 3, your interest group will progress to being a Registered Student Organization. Please note, these steps must be completed within the first six (6) weeks of the semester.

For more information on this process, please click here to visit our  New Student Organization Website.

Existing Student Organizations

At the conclusion of each academic year, all student organizations must re-register. Re-registration takes place from the beginning of April through the middle of May. This is important as it provides the university with updated information to ensure that your organization is up to date on all critical information.

This process is facilitated through OwlCentral. Check your student organization Owl Central page for more details. Emails in regard to the process will also be emailed to the President, Vice President, Treasurer, and Adviser.

Registered Student Organizations Privileges:

• Use of FAU facilities, equipment, and services
• Use of services available in the Club House, including free copies, poster board, and more
• Ability to apply for/receive funding from COSO/GPSA
• Access to leadership development training and resources for your organization
• Included on FAU’s list of Registered Student Organizations (on OwlCentral)
• Eligible for awards and honors presented to student organizations and their members at the annual Student Organization Awards & Recognition (SOAR) Banquet
• Ability to participate as a team in Homecoming week student organization events
• Display approved flyers in approved campus locations (through the Student Union/other locations on campus-with prior approval)
• Post announcements on MyFAU 
• Participate in Owl Involved and other recruitment events
  
  

Registered Student Organizations Responsibilities:

• Complete the annual re-registration process, which requires re-registration on OwlCentral, attending the annual Student Leadership Conference (Fall Only), completing the online hazing prevention module, completing the Student Organization Online Training, and completing Fiscal Certification. If your student organization does not register by the deadline each year, your student organization will be considered inactive, and your Student Government budget will be re-allocated to the COSO General Fund. If you have any questions or concerns about your re-registration, please email  involvement@fau.edu  or call 561-297-3893.
• Follow and abide by all federal, state, and local laws and regulations, and all policies and procedures at Florida Atlantic University, including the RSO Manual and the  FAU Student Code of Conduct, which can be found be visiting fau.edu/getinvolved and scrolling to the bottom right-hand side.
• Remain in good standing with all aspects of FAU (Student Union, SG, campus departments, etc) and conduct themselves in a manner that is consistent with the Mission of the University.
• Adhere to the rules and procedures set forth in the organization’s constitution, including the non-discrimination and anti-hazing requirements for membership.
• Meet all fiscal obligations incurred by the student organization and abide by the SG processes and procedures as set forth by the SG Accounting and Budgeting Office.
• Ensure proper planning and execution of organization events and consult with the Student Union and SI staff for help with event policies and contract management.
• Provide adequate training during the officer transition process.
• Have an advisor who serves as a full-time faculty or staff member of FAU.
• Establish consistent communication with the organization advisor and keep the advisor informed of organization activities and decisions.
• Ensure proper use of campus resources, including meeting and event space, and other afforded benefits to the organization.
• Check the student organization mailbox on a regular basis.